DRAFT Thursday January 11, 2007 at 7:00 p.m., the regular meeting of the Middlebury Township Board met at the Ovid Municipal Building at 114 East Front Street Ovid, MI. The meeting was called to order by Supervisor Anthony Sinicropi with the pledge to the flag. Prayer was given by Trustee Charles Simpson. Board members also present were Clerk Audrey Sovis, Treasurer Carolyn Stevens and Trustee Paul Dutton. There were 3 visitors. Scheduled Comments: Deputy Craig Lawson presented the board with the December 2006 911 report. There were a total of 61 events listed. A couple of traffic areas within the township that need to be monitored were discussed with the deputy. Justin Horvath from the Shiawassee Chamber of Commerce came and spoke on the proposed 150 million dollar ethanol plant that may be built in the Corunna area; providing approximately 45-50 full time jobs. Construction is scheduled to be complete by the second half of 2008. Public Comments: None. General Business: A motion was made by Simpson, seconded by Dutton to approve the agenda as presented; all ayes, no nays, carried. A motion was made by Simpson, seconded by Dutton to approve the minutes of the December 14, 2006 regular board meeting; all ayes, no nays, carried. A motion was made by Sinicropi, seconded by Simpson to approve the Treasurer’s report for December 2006; all ayes, no nays, carried. A motion was made by Sinicropi, seconded by Stevens to authorize a check to be written to send 3 Board of Review members and one alternate to Frankenmuth for a training seminar; all ayes, no nays, carried. (Total cost of $307, includes one book) A motion was made by Simpson, seconded by Dutton to pay the January 2007 bills in the amount of $4,109.56 (ck #’s 1827-1840); all ayes, no nays, carried by signature vote. Communications: Sovis reported on GASB34 which is now an accounting requirement for all levels of government. As described by Tammy Pappas of Demis and Wenzlick, an annual account must be given of all township assets. The State government will be able to see on one standardized report what the smaller units of government look like. A depreciation schedule plus a more detailed report will now be included on the township audit. Because of an increase in the amount of paper work required by the accounting firm, the township can expect to pay one and a half to two times as much for future audits. In 2006 the audit cost $1,800. Unfinished Business: None. At 7:55 p.m. a motion for a ten minute break was made by Stevens, seconded by Sovis, all ayes, no nays, carried. New Business: At 8:05 p.m. the meeting resumed. Deputy Supervisor Rich Givens reported on the Planning Commission (PC) reviewing the Proposed Text Amendment (PTA) to the Shiawassee County Zoning Ordinance in regard to Private Outdoor Recreation. The PC’s recommendation is to approve the amendment as presented. A motion was made by Dutton, seconded by Stevens to approve the PTA regarding Private Outdoor Recreation as presented; all ayes, no nays, carried. Givens explained that by law, the township board must pass a resolution stating that they have the final authority to adopt the Master Land Use Plan; otherwise the PC will automatically have the authority. Resolution 2007-01 A motion was made by Dutton, seconded by Sinicropi that when the Township Planning Commission has completed the Master Land Use Plan, the township board will have the final approval of the document; roll call vote: Stevens aye, Dutton aye, Simpson aye, Sinicropi aye, Sovis aye, no nays, none absent, carried. The PC board requested the township’s board authority to pay for a typist to make the necessary changes to the Master Land Use Plan. A motion was made by Sinicropi, seconded by Stevens to give the PC permission to hire a typist at a rate of $9.00 an hour; all ayes, no nays, carried. Sovis requested a policy be made regarding meal per diems. Resolution 2007-02 A motion was made by Sinicropi and seconded by Sovis that meal per diems be set at $40 a day or $12 a meal effective April 1, 2007; roll call vote: Dutton aye, Sovis aye, Stevens aye, Simpson aye, Sinicropi aye, no nays, none absent, carried. Discussion was held in regard to the 2007 road projects. Proposed changes on the project list include the paving of Mason Road from Vincent to Carland road. The Road Commission is scheduled to be at the February meeting when further decisions will be made. A motion was made by Dutton, seconded by Sinicropi to approve the 2007 Maple Grove Cemetery Authority budget; roll call vote: Sovis aye, Stevens aye, Simpson aye, Sinicropi aye, Dutton aye, no nays, none absent, carried. There was discussion regarding pay policy per meeting for trustees and anyone who sits on a committee. Ideas will be brought to the next meeting. At 9:50 p.m. a motion was made by Stevens, seconded by Sovis to adjourn; all ayes, no nays, carried. Audrey Sovis! 2/5/07 4:32 PM Audrey Sovis! 2/5/07 4:33 PM Comment: Twp Board has final approval of Master Land Use Plan Comment: Meal per diems are $40 a day or $12 a meal. eff. 4/1/07