www.middleburytownship.org Middlebury Township www.middleburytownship.org P.O. Box 622, Ovid, Michigan 48866 7627 W. M-21 Ovid, Michigan 48866 (989) 834-5842 Supervisor: Anthony Sinicropi Trustees: Charles Simpson Clerk: Susan Tomasek-Swan Paul Dutton Treasurer: Carolyn Stevens Draft On Thursday September 11, 2008 at 7:00pm, the Middlebury Township board met for a regular meeting at 114 E. Front St., Ovid, MI. The meeting was called to order by Supervisor Sinicropi with the pledge to the Flag. Trustee Simpson followed with prayer. Roll call was taken with the following board members present: Supervisor Anthony Sinicropi; Clerk, Susan Tomasek-Swan; Treasure, Carolyn Stevens; Trustees; Paul Dutton and Charles Simpson. Also present were Deputy Steve Loomis, Deputy Clerk Shawn Dilts and township’s auditor, Gerry Terry. There were a total of 14 guests. Scheduled Comments: Deputy Steve Loomis reported no new activity in the township. Gerry Terry from Demis and Wenzlick presented the board with the fiscal year 2007-2008 audit report. She stated to the board that we received the highest “language” and is to be congratulated on this accomplishment. She stated that we were under budget for the 2007-2008 fiscal years. She continued to state that our fund budget was in good standing. John Michalec, Democratic Shiawassee Co. Road Commissioner candidate, presented himself to the board on his qualifications and goals if he was elected. Public: Lena Trowbridge asked the board about the SATA bus. She state that she and her husband, Clarence, were under the impression that the board had already signed up for the service. Supervisor Sinicropi stated that the board was deciding tonight if the service was going to be provided. General Business: A motion was made by Trustee Dutton to accept the agenda with the following additions: i) Approval of form L-4029; j) Accept audit report presented by Demis and Wenzlick; k) e-mail correspondence. The motion was supported by Trustee Simpson. All ayes and no nays the motion was carried. Trustee Dutton mad a motion to approve the July’s meeting minutes from the regular and special meeting. Treasure Stevens seconded the motion. All ayes and no nays, the motion was carried. Trustee Simpson made a motion to accept the Treasure’s report from July/ August as presented. Trustee Dutton seconded the motion. All ayes and no nays the motion was carried. A motion was made by Trustee Simpson to pay bills in the amount of $32,206.00 with checks # 2198-2210. Treasure Stevens seconded the motion all ayes and no nays, the motion was carried. www.middleburytownship.org Communications: Clerk Tomasek-Swan updated the board on the upcoming election on November 4th. She stated that last dated to register was October 6, 2008 and absentee ballots were available by contacting her. Voter turn out was expected to heavy at this election and the election bureau from the state of Michigan was stressing that more voting booths were needed beyond the minimum required. She suggested the cardboard petition as an inexpensive way to provide more voting booths. Trustee Dutton suggested checking with Georgia-Pacific on Delaney Rd. Clerk Tomasek-Swan would check on the pricing and bring the information to the next board meeting. Trustee Dutton presented the district meeting attended by himself and Supervisor Sinicropi. The discussion included why the state was in such a poor economical condition and ways to improve the communities to make it desirable for people. Trustee Dutton stated that he felt Middlebury Township was in good shape because we have several of the components to make a desirable for people to move here. He felt the only thing lacking in our community was the lack of communications and the need for better internet services. Unfinished Business: None New Business: Supervisor Sinicropi stated that he has received several phone calls in regards to the SATA. From all the calls, he only received one person against it. The board discussed the length of the contract and the ability to budget for this service. After some discussion, it was decided to try this service for a year to see the response from the community. Trustee Dutton made a motion to sign only a one year contract for the amount of approximately $2,200. Trustee Simpson seconded the motion. A roll call vote was taken with the following: Trustee Simpson, aye; Treasurer Stevens, aye; Trustee Dutton, aye; Supervisor Sinicropi, aye; Clerk, Tomasek-Swan, aye. All ayes and no nays the motion was carried. The payment of the power point presentation by Mark Cooley was discussed. Some members of the board were under the impression that this was a voluntary. The discussion was tabled until further information was gathered. Supervisor Sinicropi read Carolyn and Mike Stevens’ letter of resignation from the Planning Commission board with regret. Treasurer Stevens made a motion to send Chairperson of the Planning Commission, Gene Ruess, to the wind energy meeting on October 22. Trustee Simpson seconded the motion. All ayes and no nays, the motion was carried. Discussion on increasing our insurance coverage was tabled until the November meeting when our representative, Larry Clever will make a presentation. Clerk Tomasek-Swan brought the idea of using the MTA Excellence award form as a guide to set goals for out township to work towards. A copy of the outline will be made by Tomasek-Swan and distributed among the boards members. Treasurer Stevens made a motion to send Chairman of Planning Commission, Gene Ruess to the MTA meeting on Practical Applications of MI Enabling Act on October 14, 2008. Clerk Tomasek-Swan seconded the motion. All ayes and no nays, the motion was carried. www.middleburytownship.org Clerk Tomasek-Swan made a motion to accept the form L-4029, Tax Request as presented. Supervisor Sinicropi seconded the motion. All ayes and no nays the motion was carried. Supervisor Sinicropi made a motion to accept the audit report as present by Demis and Wenzlick as presented. Trustee Dutton seconded the motion. All ayes and no nays, the motion was carried. Trustee Dutton brought to the boards attention an e-mail received by a residence in regards to Robinson Tree Service using a piece of property to park their work trucks when the area is zoned for residential use. Chairman Gene Ruess was aware of the situation and stated that Linda from zoning was aware and had discussed the situation. Final Comment: Supervisor Sinicropi had someone contract in regards to the house that burnt on July 5, 2008. He stated that we may have to look into having an ordinance with time limits for such matters. Chairman of Planning, Gene Ruess updated on the planning commission. The board approved a land split for Julie Primley along Warren Rd. Trustee Simpson made a motion to adjourn the meeting. Trustee Dutton seconded the motion. All ayes and no nays the motion was carried, the meeting was adjourned at 9:52 pm. Submitted by Susan Tomasek-Swan Clerk