www.middleburytownship.org Middlebury Township www.middleburytownship.org P.O. Box 622, Ovid, Michigan 48866 7627 W. M-21 Ovid, Michigan 48866 (989) 834-5842 Supervisor: Anthony Sinicropi Trustees: Charles Simpson Clerk: Susan Tomasek-Swan Paul Dutton Treasurer: Carolyn Stevens Draft On Thursday, October 9, 2008 at 7:00pm at 114 E. First St., Ovid, MI (the Ovid Municipal building) Middlebury Township board met for a regular meeting. The meeting was called to order by Supervisor Anthony Sinicropi with the Pledge to the Flag. Trustee Charles Simpson led the meeting with prayer. Roll call was taken with the following present: Supervisor, Anthony Sinicropi; Clerk, Susan Tomasek-Swan; Treasurer, Carolyn Stevens; Trustees, Paul Dutton and Charles Simpson. Thirteen guests were also present for the meeting. Scheduled Comments: Steve Loomis was not present. Deana Finnegan spoke on her qualifications for the elected position of Sheriff. She also addressed what issues she would like to address and plans that she would like to implement. Public Comment: None General Business: Addition was made to the agenda by adding item (f) placing minutes in the Weekly. With the addition Trustee Dutton made the motion to approve the agenda with support from Treasurer Stevens. All ayes and no nays; the motion was carried. Trustee Simpson made a motion to approve the September minutes with support from Trustee Dutton. All ayes and no nays; the motion was carried. A motion was made by Trustee Dutton and supported by Clerk Tomasek-Swan to approve the Treasure’s report as presented. All ayes and no nays; the motion was carried. A motion was made by Trustee Dutton and supported by Treasurer Stevens to pay bills in the amount of $22, 189.59 with checks numbered 2213 through 2228. All ayes and no nays; the motion was carried. While discussing the bills, resident Doug Krebiehl mentioned that he could make his services available in the repair of township equipment. Trustee Simpson made a motion to table any further action until the matter was discussed with the Sexton, Gary Fortin. Treasure Stevens seconded the motion. 1 nay (Supervisor Sinicropi) and 4 ayes; the motion was carried. www.middleburytownship.org Communications: Supervisor Sinicropi read the list of the following election inspectors that were approved at the Election Commission meeting; Shawn Dilts, Chairman, Lois Wadsworth, Eileen Wheeler, William Brown, Kristy Charvat, Cindy Dennison, Joshua Dugener, Jamie Pontack, Emily Stinson. Unfinished Business: A motion was made by Trustee Dutton and seconded by Supervisor Sinicropi for the approval of Resolution # 2008-08 Shiawassee Area Transportation Agency agreement for services for one (1) year. A roll call vote was taken with the following results: Sinicropi-aye; Tomasek-Swan-aye; Stevens-aye; Simpson-aye; Dutton-aye and Nays-none. Supervisor Sinicropi mentioned that the attorney Cooley discussed the bill regarding the power point presentation and stated there was a communication error. The charges for the presentation were eliminated from the township’s account. New Business: Treasurer Stevens address the issue of the economic times of how safe was it to keep all the township’s banking in one bank verses dispersing the funds to different banks due to the limitations on the amount covered under the present FDIC insurance. The amount covered was increased to $250,000 and the board decided that the present banking accounts would be safe. Treasurer Stevens discussed about the new road millage and having a separate bank account to insure that the money collected from that tax would be used exclusively to roads. In order to start this account, $5,000 would need to be transferred from the General Fund account and placed in the road millage account to prevent banking fees. A motion was made by Trustee Dutton to start a road millage account separate from the general fund account with $5,000 of the General Fund account money used to maintain the account. The motion was seconded by Supervisor Sinicropi. All ayes and no nays; the motion was carried. Treasurer Stevens brought to the board a non-sufficient fund check. It was decided to place a resolution addressing the issue of non-sufficient fund checks. The resolution will be presented at the November’s board meeting. The annual MTA dinner was discussed. November 18th at GiGi’s with the event beginning at 6:00pm. Spouses are welcomed to attend at the cost of $11.00 each. The board members are paid for by resolution # 2006-16. Trustee Dutton made a motion to approve the appointment of Clerk Tomasek-Swan to the Planning Commission board. A roll call vote was taken with the following results: Sinicropi-aye; Tomasek-Swan-abstained; Stevens-aye; Dutton-aye; Simpson-aye. Four (4) ayes and one (1) abstain and no nays; the motion was passed. Clerk Tomasek-Swan made a motion to approve the appointment of Erin Dutton to the Planning Commission. The motion was seconded by Supervisor Sinicropi. Roll call vote was taken with the following results; Sinicropi-aye; Tomasek-Swan-aye; Stevens-aye; Dutton-aye; Simpson-aye. All ayes and no nays; the motion was passed. www.middleburytownship.org Trustee Simpson made a motion to approve Doug Krebiehl for the appointment to the Planning Commission and seconded by Supervisor Sinicropi. Treasurer Stevens expressed concerns to the appointment due to Mr. Krebiehl having a current violation with a county ordinance. Mr. Krebiehl expressed his side of the issue with support from Mr. Steve Potts. Roll call vote was taken with the following result: Sinicropi-aye; Tomasek-Swan-aye with compliance with county; Stevens-aye with compliance with the county; Dutton-aye; Simpson-aye. Three (3) ayes; two (2) ayes with compliance and no nays; the motion was carried. Treasurer Stevens made a motion to send the Chairman and the Secretary of Planning Commission to the Oct 29th meeting if they desired. Trustee Dutton seconded the motion. All ayes and no nays the motion was carried. Trustee Dutton made a motion to approve the signing of the Gradall agreement with Trustee Simpson seconding the motion. All ayes and no nays; the motion was carried. Supervisor Sinicropi signed the Gradall agreement with the Shiawassee County Road Commission. Trustee Dutton was approached by a resident regarding publishing the township minutes in the Weekly. The board discussed the cost factor. The township wasn’t the size that required having the minutes published. The minutes are located on the webpage. If a resident desired the minutes, the clerk could provide a copy to them. Final Comments: Dan Stewart brought the board up to date with the activities at the county level. Some of the issues that he addresses were the millage approved for the health care center; appointments to boards; emergency service grant; and rails to trails update. Trustee Dutton mentioned the emergency grant was not available to OMES because of the crossing into county lines. Mr. Stewart addressed the board on his qualifications for staying as County Commissioner. He also stated what he would like to do for the future of Shiawassee County. Richard Seaman Semans stated his qualifications for the elected position of County Commissioner. He also continued with stating what he would like to do for the county. Submitted by Susan Tomasek-Swan Clerk