Middlebury Township Regular Meeting Thursday, April 8, 2010 Ovid Municipal Building 114 East Front Street, Ovid, Michigan 48866 Supervisor Anthony Sinicropi called the meeting to order at 7:00pm with a Pledge to the Flag and a prayer led by Trustee Paul Dutton. Members Present: Supervisor, Anthony Sinicropi; Clerk, Susan Tomasek-Swan; Treasurer, Carolyn Stevens; Trustees, Erin Dutton and Paul Dutton Guest Present: Nine guests were present. Among the guests present were Deb Price, Pamela Drake, Tony Newman, Mike Herendeen, Richard Semans, John Tribfelner. Scheduled Comments: Mike Herendeen presented to the board information of the Articles of Incorporation from OMESA. He clarified the $5.00 per resident appropriation was not in the the Article of Incorporation. Tony Newman, Drain Commissioner, reviewed the drains that would need work. He stated the drain on Maple River behind Nic's needed work and there were complaints of one on Baldwin Rd. Pamela Drake ,Burns Township resident, introduces herself as running for 85th State Representative. She presented her qualifications for the position and her desire for bipartisan in solving issues. Public Comment: James Whitman approached the board for help in fixing the pot holes in the private road of Snyder Drive. He wanted to know if there is any grants available. He also wanted to know what would need to happen for the county to take over maintaining the road. General Business: E. Dutton made a motion to approve the agenda with additions to the scheduled comments and unfinished business. The motion was seconded by P. Dutton. All ayes No nays Carried Draft Call to Order Roll Call Opened 7:33pm Closed 7:45pm Approve Agenda P. Dutton made a motion to approve the March's minutes. The motion was seconded by E. Dutton. All ayes No nays Carried Sinicropi made a motion to accept the Treasurer's report. P. Dutton seconded the motion. All ayes No nays Carried P. Dutton made a motion to approve payment of the bills with checks # 2569-2584 in an amount of $8,602.71. Tomasek-Swan seconded the motion. All ayes No nays Carried Communications: Tomasek-Swan notified the board that Shirley Prikasky changed her mind on selling the cemetery plots back to the township. Unfinished Business: Stevens offered the Resolution 2010-05 Assessing Records Access Policy. The resolution was supported by Sinicropi. Roll call vote was as followed: Tomasek-Swan-yes; E. Dutton-yes; Stevens-yes; P. Dutton-yes; Sinicropi-yes. Resolution adopted. Reviewed the list of duties of the Sexton found in the old Middlebury Township records. John expressed some concerns and pointed out some issues with some of the duties. Tomasek-Swan made a motion to table the adoption of sexton duties until May's meeting. Sinicropi seconded the motion. All ayes No nays Carrier Sinicropi reviewed the list of road projects from the Shiawassee Road Commission. There was a discussion of brush spraying and adding to the brine quantity. Sinicropi made a motion to approve the estimate for the road projects with the addition of brush spraying and the second application of brine for a total of $136,677.96. E. Dutton seconded the motion. All ayes No nays Carried Page 2 Approve Minutes Approve Treasurer's Report Approve Bills RESOLUTION 2010-05 Assessing records access Sexton Duties Roads New Business: Carolyn made the motion to appoint Susan Tomasek-Swan, Clerk as the Middlebury Township Freedom of Information Act coordinator. P. Dutton seconded the motion. All ayes No nays Carried P. Dutton offered to donate his lawn roller to the township in lieu of renting and purchasing one. Stevens made a motion to approve signing the contract for services to Demis & Wenzlick for auditing services for the year. E. Dutton seconded the motion. All ayes No nays Carried Par-Plan nominations had no one from the board interested. Final Comments: Doug Krebiehl updated the board on the remodeling projects of the township hall. Adjourn: E. Dutton made a motion to adjourn the meeting. Sinicropi seconded the motion. All ayes No nays Carried Meeting Adjourn Submitted by Susan Tomasek-Swan Middlebury Clerk Page 3 FIOA Coordinator Appointed Lawn Roller Demis & Wenzlick Opened 8:38pm Closed 8:49pm Time Adjourn:8:50 pm