Middlebury Township Board Minutes, November 11, 2010 Draft Minutes Page 1 Middlebury Township Board Regular Meeting Thursday, November 11, 2010 7pm Ovid Municipal Building 114 East Front Street, Ovid, Michigan 48866 Minutes Clerk Tomasek-Swan called the meeting to order at 7:00 pm. Call To Order with a Pledge to the Flag and a prayer led by Richard Semans. Roll Call Guest Present: There were eight guests present. Tomasek-Swan made a motion to have Deputy Supervisor Michael Herendeen chair the meeting due to the absence of Supervisor Sinicropi Stevens seconded the motion. Motion to have Deputy Supervisor chair the meeting. Aye: All NO: none CARRIED Scheduled Comments: Scheduled Comments Steve Loomis had nothing to report to the board. Brent Jones from Shiawassee Economic Development Partnership (SEDP) updated the board on the current activity of business development in the county, Bob Dennison wanted to comment on the moving the meeting night. Public Comments Opened 7:09 Closed 7:11 Moved by P. Dutton, seconded by Stevens to approve the agenda. Motion to Approve Agenda Aye: All NO: none CARRIED AGENDA APPROVED Moved by E. Dutton, seconded by P. Dutton to approve the minutes Minutes Approved from October 14, 2010 regular township board meeting with October 14,2010 corrections. Strike out 2 repeated lines and remove letter v typo Aye: All NO: none CARRIED Moved by Tomasek-Swan and seconded by P. Dutton to approve the Treasurer's report. Treasurer's Report Approved Aye: All NO: none CARRIED Moved by P. Dutton and seconded by Stevens to pay bills in with Bills Payment Approved Members Present: Clerk Susan Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Erin Dutton and Trustee Paul Dutton. Absent: Supervisor Anthony Sinicropi checks numbered 2701-2726 in an amount of $60,404.79 from General fund and check number 1010 for $18,770.58 from road fund. Aye: All NO: none CARRIED Tomasek-Swan happily reported a 45% voter turn out for the election. Communications Letter from Lynn Bowne was read regarding the Lupe Garcia issue. The board discussed the options. Stevens made a motion to have Lynne Bowne accept on behalf of the board the amount of money stated in the letter as settlement with Lupe Garcia. E. Dutton seconded the motion. Aye: All NO: none CARRIED None Unfinished Business Township Hall Maintenance was discussed. P. Dutton spoke about the current condition of the hall's well. He had four bids from local well drillers to dig a new well fro the hall. Bid 1 was from Hall Well Drilling for $3,717.00. Bid 2 was from Ti County Drillers for $4,248.00. Bid 3 was from Bendell for $4,045.00. Bid 4 was from Doody Well Drilling for $3,650.00. New Business P. Dutton made a motion to accept the bid from Hall Well Drilling. E. Dutton seconded the motion. Roll Call Vote AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan NO: none CARRIED P. Dutton also addressed other minor repairs needed at the township hall. Since there has been some confusion and disagreement concerning the employment status of the building maintenance employee and his duties, Stevens made a motion to eliminate the position of building maintenance manager and any repair maintenance, remodeling and so forth of the township property be undertaken on an (as) ad hoc contractual basis. Motion was supported by E. Dutton. Roll Call Vote AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan NO: none CARRIED Stevens made a motion to have the locks at the township changed. P. Dutton supported the motion. Aye: All NO: none CARRIED P. Dutton offered to get proposals to redo the rail on the front of the township hall. Tomasek-Swan made a motion to amend the 2010-2011 FY budget. Taking line item 101-941 Contingency of $6,000.00 and line item 101-299 Unallocated $4,400.00 and transferring it to line item 101-265 Building and Grounds to total of $19,400.00 and line item 101-901 Appropriate to Other Funds $3,000.00 to line item 101-449 for a total of $136,000.00. Stevens seconded the motion. Roll Call Vote AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan NO: none CARRIED Dan Stewart arrived and updated the board on activities at the county level. He spoke on the Veteran's Affairs, job openings,Rails to Trails and the permit waiving fees for local governments and budget cuts that may happen at the county level. Tomasek-Swan reviewed the information she acquired regarding the planning commission board for General Law township. E. Dutton referred to the MTA book on Planning Commission. Discussion was tabled. Paul Dutton made a motion to adopt Resolution 2010-07 to set 2011 Middlebury Township meeting dates for the 2nd Wednesday of the month. Stevens supported this resolution. Resolution 2010-07 Meeting Dates for 2011 Roll Call Vote AYE: P. Dutton, E. Dutton, Stevens, Tomasek-Swan NO: none CARRIED Final Comments Opened 9:31 pm Closed 9:32 pm The meeting was adjourned at 9:32 pm Moved by P. Dutton and ADJOURNED seconded by E. Dutton. Aye: All NO: none CARRIED Minutes prepared by ___________________________________________________________ Susan Tomasek-Swan Susan Tomasek-Swan, Middlebury Township Clerk Clerk