Middlebury Township Board Minutes Draft Minutes Middlebury Township Board Regular Meeting Thursday, May 11, 2011 7pm Middlebury Township Hall 7627 W. M-21 Ovid, Michigan 48866 Minutes Supervisor Anthony Sinicropi called the meeting to order at 7:01 pm Call To Order with a Pledge to the Flag and a prayer led by Richard Semans. Members Present: Supervisor Anthony Sinicropi, Clerk Susan Roll Call Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Erin Dutton and Trustee Paul Dutton. Guest Present: Nine guests attended the meeting. Some of the guests were John Tribflner, Jamie Truchan, Bill Garner, Nancy Watkins, Richard Semans, Steve Loomis, Michael Herendeen, Rich Givens and Doug Krebiehl. Scheduled Comments: Scheduled Comments Deputy Steve Loomis stated that he has been quite busy, but nothing new at the township level. P. Dutton asked how many people they have caught speeding down M-21.Deputy Loomis stated quite of few people. Nancy Watkins complimented the board on how nice the hall looked. Public Comments Opened 7:05pm Closed 7:06pm Moved by P. Dutton, seconded by E. Dutton, to approve the agenda Motion to Approve Agenda with the addition e) railing f) street lights g) Larry Bosom doing cement work. AYE: All NO: none CARRIED AGENDA APPROVED Moved by E. Dutton, seconded by Sinicropi to approve the minutes Minutes Approved from regular township board meeting. 04/13/11 AYE: All NO: none CARRIED Moved by P. Dutton and seconded by Sinicropi to approve the Treasurer's report as presented. Treasurer's Report Approved AYE: All NO: none CARRIED Moved by P. Dutton and seconded by Tomasek-Swan to pay bills with checks numbered 2832-2842 and an EFT in an amount of $5,493.91. Bills Payment Approved AYE: All NO: none CARRIED Several upcoming MTA meetings were presented to any interested members. Communications Unfinished Business The road contract was discussed. First change of the estimate was an error in the initial figure. The second difference concerns a dispute of the brush spraying. The brush spray company will return this year at no charge due to poor outcome from last years service. Sinicropi described the new fog sealing on the roads. Other townships have seen better results with fog sealing. P. Dutton described in further the details of fog sealing. It increase the chip seal life span by 3 to 5 years. A motion was made by P. Dutton and seconded by Sinicropi to accept the current road contract for FY 2011-2012. AYE: All NO: none CARRIED New Business Jamie Truchan and Bill Garner from BS&A spoke about software for use by the Treasurer and Clerk. Jamie spoke about reasons for the software. She spoke on how all the information will be accessible and getting different ways to run reports and reduce errors. Questions were asked about how the program ran and their security. Carolyn spoke about the benefit of having the information on the internet. The discussion continued on the degree of internet access the board desired for the residents. A motion was made by E. Dutton and seconded by P. Dutton to accept the contract with BS&A for software for use by the clerk, treasurer and Middlebury cemetery. AYE: All NO: none CARRIED A motion was made by Tomasek-Swan to spend no more than $100.00 for snacks and supplies for the MTA Shiawassee meeting on June 7th at 7 pm, as it is Middlebury township's turn to host. P. Dutton seconded the motion. AYE: All NO: none CARRIED A motion was made by P. Dutton to spend no more $1000.00 for a computer and accessories to replace the Treasurer's aging computer. Sinicropi seconded the motion. AYE: All NO: none CARRIED John spoke to the board about brush hogging around the hall every other time to maintain area . He stated he would charge an extra $30.00 dollar. Doug Krebiehl suggested leveling the ground with top soil and level and put grass seed down and just mow it. A motion was made by Tomasek-Swan to have John Tribfelner brush hog as needed at $30.00 per time. Stevens seconded. AYE: All NO: none CARRIED Railing issue needed to be addressed because an answer to the Help America Vote organization needed to made. Stevens recommended writing and asking for a 30 days allowance. Tomasek-Swan will follow up on contacting them. A motion was made by P. Dutton and seconded by E. Dutton to have John Tribfelner repair the rail as originally planned last year before November 2010 elections. AYE: All NO: none CARRIED Consumers Energy sent a letter regarding whether we want to meet with Consumers Energy regarding the street lights. A motion was made by P. Dutton and seconded by E. Dutton to meet with Consumers Energy. AYE: All NO: none CARRIED Larry Bosom, cement masonry, came and looked at the township sidewalk to repair and to put a sidewalk on the side of the hall. Sinicropi wanted to have him come out and give an estimate. Sinicropi will call the board members with the quote or bring it to the next township meeting. Final Comments The check for land purchase has not cleared as of yet. As far as the board knows no closing on the deal has occurred. Resident Rich Givens stated that Mary Minor claims the attorney has not contacted her yet. Opened 8:41 pm Richard Semans had nothing new to report regarding Ovid township. signing a contract. A five year contract will be signed with Accumed billing company to handle the fire and ambulance invoices. There has been discussion on the current state of two ambulances. The idea of getting a new ambulance is being considered. Michael Herendeen interjected about Ovid township, Supervisor McClelland desire to add to the by-laws the 5-2 vote for major purchases over $250,000.00 and to dispose of realty.Mr. Herendeen would like to see language regarding paying ahead with tax dollars and if the entity dissolves the remaining tax dollars would be returned to the municipality instead of dividing three equal ways. Hopefully in a month or two, the by-laws will be completed. Closed 8:59pm P. Dutton stated that there is a MTA meeting for planning commission. P. Dutton made a motion to authorize up to two people to attend the MTA meeting on June 16th. Sinicropi seconded the motion. AYE: All NO: none CARRIED P. Dutton made announcements regarding local organizations taking hazardous waste and old tires. The dates and locations are as follows: September 17th from 8 am-12 pm behind VG's in Owosso for hazardous waste and August 6th from 8 am-12 pm for old tires at the Shiawassee County Road Commission. The meeting was adjourned at 9:04 pm Moved by P. Dutton and ADJOURNED seconded by E. Dutton. 09:04 PM AYE: All NO: none CARRIED Minutes prepared by ___________________________________________________________ Susan Tomasek-Swan Susan Tomasek-Swan, Middlebury Township Clerk Clerk