Middlebury Township Board Minutes Draft Minutes Middlebury Township Board Regular Meeting Wednesday July 13, 2011 7pm Middlebury Township Hall 7627 W. M-21 Ovid, Michigan 48866 Minutes Supervisor Anthony Sinicropi called the meeting to order at 7:00 pm Call To Order with a Pledge to the Flag and a prayer led by Trustee Dick Semans. Members Present: Supervisor Anthony Sinicropi, Clerk Susan Roll Call Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Erin Dutton and Trustee Paul Dutton. Guest Present: Nine guests were present. Guests present were Michael Herendeen, Brent Jones, Bill Kline, John Tribfelner, Richard Semans, Doug Pigott, Doug Krebiehl, Diane and Mike Dowler. Scheduled Comments: Scheduled Comments Brent Jones from SEDP updated the board on activities in Shiawassee County. Some of the projects were updating of the Comstock Inn and Machine Tool and Gear and helping the M bar D company (a rail yard cleaning company) relocated from Ohio. Brent also requested to have the board continue our financial support, as in the past, with an appropriations of $500.00. Doug Piggott from Rowe professional company, spoke to the board on the FEMA adoption of maps. It has been about seven years since the updating of flood plain maps. The new ones show Middlebury township being in a floodplain area. He encouraged us to think about enrolling and adopting the maps. The bank will require purchase of flood insurance to acquire a loan. If the township does not participate, our residents will not be able to purchase insurance. The deadline for applying before lenders will require the insurance is September 29, 2011. Flood insurance is only available thought the National Flood insurance program. Middlebury township is now considered by Federal standards as being in the floodplain area. Public Comments Bill Kline wanted to comment to the board about the dead deer pick up. Bill called the county sheriff because someone hit a deer. The sheriff was not aware that dead deer are not being picked up. P. Dutton stated that the dead deer pick up comes out of the sheriff budget. P . Dutton felt Saginaw Co. had a good idea with trustees going out picking up the dead deer. Opened 7:47 Closed 7:56 Dick Semans asked about the brush spraying in the township. Moved by P. Dutton, seconded by E. Dutton, to approve the agenda with the addition of (f) L-4029 approval. Motion to Approve Agenda AYE: All NO: none CARRIED AGENDA APPROVED Moved by Sinicropi and seconded by Stevens to approve the minutes from June 8, 2011 regular township board meeting with the name change of Elmer to Velmer. Minutes Approved June 8, 2011 Aye: ALL NO: none CARRIED Moved by E. Dutton and seconded by Tomasek-Swan to approve the Banking report as presented. Treasurer's Report Approved AYE: All NO: none CARRIED Bills Payment Approved Moved by P. Dutton and seconded by Sinicropi to pay bills with checks numbered 2863-2881 and EFT in an amount of $15,745.99. AYE: ALL NO: none CARRIED Tomasek-Swan and Stevens updated the board on the new BS&A software. Communications Tomasek-Swan spoke about MTA not doing the workman's comp insurance. Tomasek-Swan has an appointment with Larry Clever to renew the township policy and the workman's comp insurance. Unfinished Business Erin Dutton made a motion to pursue the application for adoption of the Fema maps and to give the Supervisor the authority to sign necessary documents for FEMA. The motion was seconded by P. Dutton. Roll Call Vote Aye: E. Dutton, Stevens, Tomasek-Swan, P. Dutton, Sinicropi No: None CARRIED New Business P. Dutton made a motion and Stevens seconded the amending of the FY 2011-2012 budget from unallocated to land acquisition in an amount of $1,000.00. AYE: All No: None CARRIED P. Dutton made a motion to approve the payment of August bills due to no meeting. The motion was seconded by Sinicropi. AYE: All NO: None CARRIED P. Dutton made a motion to have John Tribfelner remove the remaining barns on the Elm RD property at no charge to the township with John having the rights to the salvage. Sinicropi seconded the motion. AYE: All NO: None CARRIED Sinicropi made a motion to approve the signing of the state report F-65. Motion was seconded by Stevens. AYE: All NO: None CARRIED E. Dutton made a motion to approve the payment of BS&A class on fund accounting for the clerk to attend. Motion was seconded by Stevens. AYE: ALL No: None CARRIED L4029 A motion was made by Stevens and seconded by P. Dutton to approve the signing of the L-4029. AYE: All No: None CARRIED Final Comments Stevens asked why the Library board didn't go with the Demis Wenzlick when they were a 100.00 cheaper and the bank, 53rd, is charging $150.00 in fees. Kevin is doing the work and is not getting paid, therefore, the board decide to stay with the auditor and bank for his convenience. Opened 8:29 pm P. Dutton wanted to recognize resident, Doug Parameter because he mows and picks up trash in the township. Mike Herendeen stated that Ken Parameter also goes out his way and mows and picks up trash. Richard Semans talked about OMESA. He is still trying to get a contract signed by Ovid township. E. Dutton made a comment on the planning commission still has not had a meeting. Sinicropi is going call a planning commission meeting July 21st at 7:30 pm. Diane Dowler announced July 19th at 6:30 PM board of review meeting for clerical errors and omission. Closed 8:45 pm Meeting was adjourned at 8:46. Motion was moved by P. Dutton and seconded by E. Dutton. ADJOURNED AYE: All NO: none CARRIED Minutes prepared by ___________________________________________________________ Susan Tomasek-Swan Susan Tomasek-Swan, Middlebury Township Clerk Clerk