Middlebury Township PO Box 622, Ovid, Michigan 48866 Regular Board Minutes Middlebury Township Hall 7627 W M21, Ovid Michigan Wednesday, February, 2013 at 7:00 pm Call to Order: Supervisor Herendeen called the meeting to order at 7:00 pm with a pledge to the flag and a prayer led by Richard Semans. Board Members Present: Supervisor Michael Herendeen, Clerk Susan Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Gary Kiger and Trustee Richard Givens Guests Present: Fourteen guests were present. Among them are : Shiawassee Road Commission representatives; Lonny Latunski, Steve Zemick, John Smalec, Mike Constine; Bill Lasher from the Village of Ovid, Arlene Pesik, Bill Kline, Tony Sinicropi, Mike and Diane Dowler, Richard Semans, Lynn Givens, Bob Dennison, and Steve Loomis. Scheduled Comments: Mr. Latunski spoke for the representatives from the Shiawassee Road Commission presenting to the board the 2013 road projects. Asset management is a new state requirement and will be a requirement for continued funding. Mr. Latunski reviewed the rating of the townships roads. All of Middlebury roads are rated 4 or better. Fog sealing is available as an option but Mr. Latunski’s findings are fog seal is working much better. Middlebury Township is 12th in rotations for brine spraying and 4th for the gradall work. The gradall agreement is in its last year. One road commission representative suggested having the township keep “paying” the maintenance fee so when the gradall needs to be replaced, the county will have money to use to help keep the price down. Mr. Latunski continued with the suggestion of packaging the crack seal project as all of Shiawassee County instead of individual townships. Doing the crack seal estimate in this manner will be the price for crack seal prices down if one company comes in for the whole county. Total for all the road projects recommend for the 2013 year is $12,637.21. Mr. Kline asked Mr. Latunski about a couple of concerns in some roads in the township. Concerns about mineral brine on the roads was discussed Steve Loomis said everything is going well in the township. Diane Dowler announced the BOR meeting dates for March. She turned in the taxable value for Middlebury Township. She reviewed and explained the numbers. She also explained about the cap on taxable value and the rate it would increase. Public Comments: Opened at 7:48 pm Closed at Richard Semans asked about purchasing the front property located in front of the township hall. Mr. Herendeen stated there has been no word about the property. Mr. Bill Lasher approached the board to request for appropriations for the recycling program and recreation program. Due to the increase of recycling plastic participation there is a higher cost in the recycling program. He also wanted us to inform the township residence no cardboard is recycled. Motion to Approve Agenda: Stevens made a motion to approve the agenda with the addition of Board of Review appointment. Givens seconded the motion. Yes: All Nay: None Carried Motion to Approve Minutes: Tomasek-Swan made a motion to approve the minute from January 9, 2013 meeting. Givens seconded the motion. Yes: All Nay: None Carried Motion to Approve Bills: Givens made a motion to approve paying the bills with checks 3263-3285 and 1 and EFT with a void on checks 3273-3279 in an amount of $4,974.17. Tomasek-Swan seconded the motion. Yes: All Nay: None Carried Communications: Clerk mentioned an educational meeting coming in March that is of interest to planning commission members. Unfinished Business: None New Business: Mr. Givens Made a motion to purchase refreshments for the March’s Shiawassee MTA meeting for no more than $100.00. Stevens supported the motion. AYE: All Nay: None Resolution 2013-02 Poverty Exemption was offered by Tomasek- Swan and supported by Stevens. Roll Call Vote: Aye: Stevens, Tomasek-Swan, Kiger, Givens, Herendeen Nay: None Adopted Supervisor Herendeen announced the appointment of Bill Riggan as Chairman and Richard Semans and David Sovis as members for Board of Review. Resolution 2013-03 FOIA Coordinator was offered by Givens and supported by Tomasek-Swan. Roll Call Vote: Aye: Kiger, Givens, Tomasek-Swan, Stevens, Herendeen Nay: None Adopted Resolution 2013-04 Credit Card Policy Resolution was offered by Givens and supported by Stevens. Roll Call Vote: Aye: Kiger, Givens, Tomasek-Swan, Stevens, Herendeen Nay: None Adopted Discussion of possibly increase salaries has been tabled until the March meeting. 2013-2014 budgets will be presented on March 13, 2013 at 6:30 pm. Final Comments: Opened at 8:35 pm Closed at 9:10 pm Herendeen updated the board on OMESA. Several people discussed possible scenarios if Village of Ovid becomes a city. Motion to adjourn the meeting: Adjourned at 9:10 pm Givens made a motion to adjourn the meeting at 9:10 pm. Stevens seconded the motion. Yes: All Nay: None Carried