Middlebury Township PO Box 622, Ovid, Michigan 48866 Regular Board Minutes Middlebury Township Hall 7627 W M21, Ovid Michigan Wednesday, November 13, 2013 at 7:00 pm Call to Order: Supervisor Herendeen called the meeting to order at 7:00 pm with a pledge to the flag and a prayer led by Richard Semans. Board Members Present: Supervisor Michael Herendeen, Clerk Susan Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Gary Kiger and Trustee Richard Givens Guests Present: Lynn Givens -Deputy Treasurer, Richard Semans-Ovid Middlebury Emergency Service Authority Representative, Steve Loomis- Shiawassee County Deputy Representative, Anthony Sinicropi- Deputy Supervisor, William Lasher,-Village of Ovid President, Diane and Mike Dowler- township assessors, Heather and Bill Kline-Library representative, Don Helvie- resident, and Doug Krebiehl-Planning Commission Chairman. Scheduled Comments: Deputy Steve Loomis from Shiawassee County Sherriff department stated everything seems to be going well in the township. Public Comments: Opened at 7:02 pm Closed at 7:11 pm Bill Lasher addressed the board about the rumor of Middlebury township withdrawing from the Maple Grove Cemetery. He wants to discuss the issue so the Boundary Commission can redraw the city of Ovid’s line to include the whole cemetery. Mr. Lasher continued with a discussion about setting up an authority and a millage to operate the cemetery. He voiced his opinion that now is the time to withdraw from the cemetery. Supervisor Herendeen thanked Mr. Lasher for the consideration but did not think it would matter how the line was drawn for the supporting of the cemetery. Mr. Lasher asked our opinion of setting up the cemetery in a similar to the library and Ovid Middlebury Emergency Service Authority (OMESA). Mr. Herendeen asked if it would include Middlebury Township’s cemetery. Bill Kline spoke to Deputy Loomis about illegal dumping on Austin Rd. There is carpet and old tennis shoes which has been there for a while. It needs to be cleaned up or it encourages more dumping. Mr. Kline stated he thought it would fall to road commission to clean up the area because it falls in their right away. Motion to Approve Agenda: Treasurer Steven made a motion to approve the agenda as presented. Trustee Givens seconded the motion. Yes: All Nay: None Carried Motion to Approve Minutes: Clerk Tomasek-Swan made a motion to approve the minutes from October 9, 2013 regular meeting. Trustee Kiger seconded the motion. Yes: All Nay: None Carried Motion to Approve Bills: Trustee Givens made a motion to approve paying the bills with checks #3432-3449 and 2 EFT in an amount of $10,771.57. Treasurer Stevens seconded the motion. Yes: All Nay: None Carried Communications: Park and Recreations- Gary attended the meeting and no one showed up. He found out the meeting was changed and wasn’t notified. OMESA-Richard Semans said the easement was approved at the Village’s meeting last night and will be sent to the cell company Planning Commission- Next meeting December 12th Library- Heather Kline presented information and stats to the board regarding the library. Maple Grove Cemetery (MG) -The last meeting was paying the bills and moving money to be able to pay bills. The MG’s sexton stated the last 8 burial have been cremation. Trustee Givens feels we may need to adapt to the growing need for cremains. MTA meetings- The MTA meeting was the annual dinner. The speakers were mostly from the fire department but Ben Glardon and Rick Jones’s representative also spoke. Business: Shiawassee Economic Development Partnership appropriation (SEDP) - Supervisor Herendeen feels any development that occurs in Shiawassee County helps benefits Middlebury Township in many ways even if it is not directly. Trustee Givens made a motion to appropriate $500.00 to the SEDP for 2013-2014 fiscal year. Tomasek Swan seconded the motion. Roll Call Vote Aye: Kiger, Stevens. Givens, Tomasek-Swan, Herendeen Nay: None Library Appointment-Supervisor Herendeen made the motion to appoint Heather Kline for another term to the library board. Trustee Kiger seconded the motion. Aye: All Nay: None Carried MTA Annual Conference-Dec 1 deadline let Clerk know if you plan to attend. Resolution 2013-13 2014 Board Calendar- Meetings will fall on the second Wednesday of the month. The following dates were set for the 2014 calendar year: January 8, February 12, March 12, April 9, May 14, June 11, July 9, August- no meeting, September 10, October 8, November 12, and December 10. The following resolution 2013-13 was offered by Trustee Givens and supported by Treasurer Stevens. Roll Call Vote: Ayes: Tomasek-Swan, Givens, Stevens, Kiger, Herendeen Nays: None Adopted Off- site storage was tabled until December meeting. Final Comments: Opened at 7:53 pm Closed at 8:10 pm Diane Dowler stated the December’s Board of Review will be held on Tuesday, December 10 @ 6:30 pm at the Middlebury Township Hall. She continued by notifying the board that consumer price index is 1.6% capped at 5% this is the tax increase. Everybody’s tax bill will go up 1.6% and is determined by the state. Richard Semans mentioned the date change for OMESA’s meetings to November 20th and December 19th to accommodate the holidays. Don Helvie stated to the township board that Department of Environmental Quality (DEQ) sent him a letter regarding the property that he owns is deemed a wetland area and he needs to stop cleaning up his property area. He is having an issue with knowing which part of his property is considered wetland. He was surprised because he never realized the area was considered wetland area. Supervisor Herendeen stated DEQ is difficult to work with and he didn’t know if there is anything the township could do to assist Mr. Helvie. Supervisor Herendeen strongly suggested getting permits prior to any work being done. Motion to adjourn the meeting: Adjourned at 8:12 pm Without objection the supervisor adjourned the meeting at 8:12 pm.