Middlebury Township PO Box 622, Ovid, Michigan 48866 Regular Board Minutes Middlebury Township Hall 7627 W M21, Ovid Michigan Wednesday, November 11, 2015 at 7:00 pm Call to Order: Supervisor Herendeen called the meeting to order at 7:05 pm with a pledge to the flag Board Members Present: Supervisor Michael Herendeen, Clerk Susan Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Gary Kiger Absent: Trustee Richard Semans Guests Present: Mike and Diane Dowler, Jean Cross, and Bob Dennison Scheduled Comments: None Public Comments: Opened at 7:08 pm Closed at 7:09pm None Motion to Approve Agenda: Tomasek Swan made a motion to approve the agenda with the addition of building maintenance. Stevens seconded the motion. Yes: All Nay: None Carried Motion to Approve Minutes: Tomasek Swan made a motion to approve the minutes from regular meeting. Stevens seconded the motion. Yes: All Nay: None Carried Motion to Approve Bills: Stevens made a motion to approve paying the bills with checks 3871-3884 and 3 EFT in an amount of $7,232.47. Tomasek Swan seconded the motion. Yes: All Nay: None Carried Communications: Park and Rec. No new communication. OMESA- Not too many things covered. CAFAR (Clinton Area Fire and Rescue) and MMR were discussed. Library- Building a shed for storage was approved. Fiscal year report was presented. MTA- Lt. Gov. Calley spoke at the Annual dinner meeting. Assessor- Tax bills will be going to the printers tomorrow Nov. 12th. Board of Review organization meeting is March 8th 2016, then time that the Presidential Primary Election will be occurring. Business: Resolution 2015-07 2016 Meeting Dates Resolution 2015-07 setting of the 2016 calendar year meeting dates was presented by Clerk Tomasek Swan. Treasurer Stevens supported the resolution. Roll call vote: AYE: Tomasek-Swan, Stevens, Kiger and Herendeen NAY: None ABSENT: Semans Adopted Renewing the CD of 120,000.00. The CD will be renewed for a shorter time. Treasurer Stevens expressed concern of $179,000.00 balance in the General Fund checking account. The board discussed the consolidating of CDs that come due at the same time so there are not so many. Treasurer Stevens made a motion to add $60,000 to the $120,000.00 CD for 6 months. Clerk Tomasek- Swan seconded the motion. Roll Call: AYE: Tomasek-Swan, Kiger, Stevens, Herendeen Absent: Semans Adopted Building of a Hall The board discussed the options of building a new building. Matt Tribfelner tried to replace the mercury light and discovered the wiring was improper and it appeared to almost start a fire. Several townships halls that have recently been built were discussed. The present structure does not make sense to add on due to the out of date construction. Kiger expressed his opinion about notifying the residences about the board desire to build a new structure. Sexton vs Caregiver and Survey. One bill for one day’s worth of work. Herendeen has not heard from them. Lynn Givens stated that what we presently have not a sexton. There is concern whether Felker’s has liability insurance. Matt also needs to have liability insurance. Supervisor opinion is you can call them whatever. Budget 2016-2017: Tomasek Swan stated possibility of having to purchase new election equipment. Annual Meeting: Detroit. Is any board member interested in going to let the clerk know going. Tomasek Swan made a motion to appoint Jean Cross to the library board due the resignation of Erin Dutton. Kiger seconded the motion. Aye: All Nay: None Absent: Semans Carried Final Comments: Opened at 8:55 pm Closed at 9:01 Replacement for Dick Semans is necessary due to Mr. Semans being appointed to the township board. The board was going to review the law on relatives of board members being on the Board of Review. No December board of Review meeting is needed as to date. Motion to adjourn the meeting: Adjourned at 9:02 pm Without objection the supervisor adjourned the meeting at pm. X Susan Tomasek-Swan Middlebury Township Clerk