Middlebury Township PO Box 622, Ovid, Michigan 48866 Middlebury Township Hall 7627 W M21, Ovid Michigan Election Commission and Regular Board Meeting Wednesday, July 13, 2016 at 7:00 pm Election Commission Meeting Call to Order: Clerk Tomasek Swan called the meeting to order at 7:00 pm with a pledge to the flag and a prayer led by Richard Semans. Board Members Present: Supervisor Michael Herendeen-Absent, Clerk Susan Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Gary Kiger and Trustee Richard Semans Guests Present: There were seven guest present. Some of the guest included, Arlene Pesik, Mary Nordbeck, Corky McCreery Ron Atkins and an unknown gentleman. Public Comments: Opened at 7:00 pm Closed at 7:00pm None Business: 1. Approval of Election Inspectors Clerk Tomasek Swan made a motion to approve the following individual as election inspectors: Susan Tomasek-Swan (D) Shawn Dilts (D) Colleen Ruess(R) Eileen Wheeler(R) Victoria Swan(R) Brianna Love (R) for the Primary election held on August 2, 2016. Treasurer Stevens seconded the motion. Ayes: All Nays: None Carried With no objections meeting adjourn at 7:03pm Middlebury Township Regular Board meeting Opened at 7:03 pm Board Members Present: Supervisor Michael Herendeen-Absent (arrived at 7:15 pm), Clerk Susan Tomasek-Swan, Treasurer Carolyn Stevens, Trustee Gary Kiger and Trustee Richard Semans Guests Present: There were seven guest present. Some of the guest included, Arlene Pesik, Mary Nordbeck, Corky McCreery Ron Atkins and an unknown gentleman Scheduled Comments: Mary Nordbeck introduced herself. She is running for a county commissioner seat. She has the backing of Hartman Aue. Public Comments: Opened at 7:07 pm Closed at 7:15pm Corky McCreery asked if Mason Road has been completed. Trustee Semans reported that Mason Road was completed to his knowledge. Corky thought they were going to do some ditching. Trustee Semans said that the board didn’t talk about doing any ditching on Mason Road. Trustee Semans continued by saying would be too difficult unless some trees need to be removed. He restated the township only receives 40 hours of gradall time per year. Mr. McCreery asked how which roads were chose for repair. Clerk explained the roads are judged on the deterioration of the road on when it is cracked and fog sealed. Clerk Tomasek Swan presented a map from the Shiawassee Road Commission with dates of when roads had repairs. Corky asked if the county or a private company cuts the brush on the side of the road. Treasurer Stevens and Trustee Semans said they only do it once a year but it was the road commission. Ron Atkins asked about ditches being dug by the county. He paid for a ditch to be dug on his property and now the county is digging ditches which will direct the water to his ditch. He doesn’t understand where they plan on directing the water because it is uphill. He stated that the county hasn’t been out to take care the ditches in his area. He is upset because he has been paid for his ditch and drain. Semans stated he will set up a time to meet Ron and take a look at the drains. Supervisor Michael Herendeen arrived at 7:15 pm. Motion to Approve Agenda: Clerk Tomasek Swan made a motion to approve the agenda with the addition of broken well head repair. Trustee Semans seconded the motion. Yes: All Nay: None Carried Motion to Approve Minutes from June 8, 2016 and Special meeting June 29 Trustee Semans made a motion to approve the June 8th and June 29th township board meeting minutes with the addition of adjournment time added to minutes. Clerk Tomasek Swan seconded the motion. Ayes: All Nays: None Carried Treasurer Stevens motioned to pay invoices and approve checks from the General Fund checks 4005- 1022 and 2 eft in an amount of $8,415.40 and Road Commission check 1029 in an amount of 13,078.84. Clerk Tomasek Swan seconded the motion. Ayes: All Nays: None Carried Communications: Gary Kiger updated on the park and recreation. All municipals are paying $1,000.00 each. The Park and Recreation has $8,287.95 is in their account. They are getting bids for repairing and building dugouts. Arlene Pesik asked about using the high school student to help with the building project. Corky McCreery asked if anyone has contacted Home Depot. Herendeen stated that is up to Park and Recreation board. Clerk Tomasek Swan update the Library board actions. The board approved their 2016-2017 budget. Clerk Tomasek Swan presented a pamphlet on MTA Regional meeting, the Shiawassee Road Commission annual report, and a letter from Michigan Public Service Commission that stated the office will be handling cable complaints. Diane Dowler needs to have a BOR meeting. Unfortunately, one board member is going to be out of town and a quorum will not be met. Diane Dowler stated the meeting will moved to December. Business: Givens Resignation Lynn Givens, Cemetery Clerk submitted her resignation. Supervisor Herendeen made to motion to accept with regret and thanked her for her service. Trustee Semans supported. AYES: All Nays: None Carried Cemetery Survey Supervisor Herendeen will plan on talking to Dean Welling from Spicer Survey Company. Unfortunately Herendeen feels, Middlebury is not a high priority for Spicer Company. OMESA OMESA Ovid Township and City of Ovid are wanting to be a part of the Clinton County Ambulance Service. Supervisor Herendeen feels it is a conflict serving both boards when OMESA and Clinton are in the ambulance Service. Trustee Semans feel that when OMESA reorganize the Articles of OMESA could be just fire and rescue. Herendeen sated emergency service is a broad definition. Trustee Semans feel we need to move ahead to deal with this ambulance service. He continued by stating there are days when the OMESA ambulance is not available due to lack of staff. Middlebury does have a contact with the city of Owosso to provide ambulance. MMR (Mobile Medical Response) show up at a call and collect but we (township) will not paying MMR for their service. Adult Care Facility County notified the township board regarding an adult care facility application to build on Dewey Road. The township board has no objections. One resident objected to the building. Corky McCreery stated that he objected if Dewey Road is paved in the next couple of years because of the Adult Care Facility. Mr. McCreery asked if there was a rainy day fund to get a private gradall to do some road work. Broken Well Head It was discovered by Family Tree and Lawn Service Company, the township’s well head was broken by a possible brush hog or large equipment. Herendeen moved to contact a reputable well company and accept the repair at a reasonable rate and give the clerk approval to get the well head fixed. Supervisor Herendeen moved to appropriated $600.00 for the repair of the well head. Trustee Seman seconded it. Aye: All Nays: None Carried Recycling Supervisor Herendeen made a motion and Trustee Semans second, the appropriation of $600.00 to the City of Ovid for services of recycling for the township resident uses. Aye: All Nays: None Carried Final Comments: Opened at 8:25 pm Closed at 8:35pm Treasurer Stevens asked about if Memorial is putting money in for Pleasant View why does the county residents still need to put tax dollars into the medical center. Motion to Pay August 2016 Invoices Supervisor Herendeen moved that the Clerk and Treasurer are authorize to pay invoices and cut checks for the township up to $11,000.00 with report following the next month. Trustee Seman seconded the motion. Aye: All Nays: None Approved Carried Trustee Kiger stated that some lady on Mason Road was throwing rocks in the ditch. She was repeatedly told not to do it by the Road Commission and was warned that she will be fined. Ron Atkins and Corky McCreery asked if the township owns this property (property located in the front of the township off M- 21). Supervisor Herendeen responded that the township owns 4 acres and the township has a right away to enter our property. Trustee Kiger left at 8:34 Motion to adjourn the meeting: Adjourned at 8:35 pm Without objection the supervisor adjourned the meeting at 8:35 pm. X Susan Tomasek-Swan Middlebury Township Clerk