Middlebury Township PO Box 622, Ovid, Michigan 48866 Middlebury Township Hall 7627 W M21, Ovid Michigan Wednesday, March 11, 2020 at 7:00 pm Budget Meeting Call to Order: Clerk Brown called the meeting to order at 7:03pm. Board Members Present: Supervisor Michael Herendeen (arrived at 7:07 pm), Clerk Rose Brown, Treasurer Carolyn Stevens- Absent, Trustee Richard Semans, and Trustee Kiger Guests Present: Three guests present: Carl Chalker, Karl Heckman, Janice Parker, Public Comments: Opened at pm Closed at 7:04 pm None Business: Presentation of the Budget 2020-2021 fiscal year: Clerk Brown reviewed the budgets. She reviewed the General Budget. She continued with review the different departments. The board discuss the different departments. Clerk Brown presented the Road Fund budget. Adjustments were made to the road fund and general budget. Discussion of the emergency fund budget and adjustments to the budget was made. Closed: 7:53 pm Moved by Trustee Semans to close budget meeting Herendeen seconded. Meeting closed Regular Board Meeting Opened: 7:54 am Call to Order: Supervisor Herendeen called the meeting to order at 7:54pm. Board Members Present: Supervisor Michael Herendeen, Clerk Rose Brown, Treasurer Carolyn Stevens-Absent, Trustee Richard Semans and Trustee Gary Kiger Guests Present: Three guests present: Carl Chalker, Karl Heckman, and Janice Parker Scheduled Comments: Marlene Webster- absent Public Comment 7:54 opened closed 8:01 pm Carl Chalker about absent board member. Karl Heckman asked about his receipt/bill. Motion to Approve Agenda: Trustee Semans made a motion to approve the agenda as presented. Supervisor Herendeen seconded the motion. Aye: All Nay: None Absent: Stevens Carried Motion to Approve Minutes: Trustee Kiger made a motion to approve the minutes from the February 12, 2020 as presented. Clerk Brown seconded the motion. Yes: All Nay: None Absent: Stevens Carried Motion to Amend 2019-2020 Agenda Trustee Semans Made the motion to budget transfer funds from line item 205-337-801.000 Emergency Fire Service Fund of $205.00 to Emergency Ambulance Service 205-337-801.001. Trustee Kiger second the motion. Roll Call Vote: Ayes: Kiger, Semans, Brown, and Herendeen Nays: None Absent: Stevens Motion to approve Bills Clerk Brown made a motion to approve General Funds in the amount of $9,372.89 checks # 5193- 5211, and 6 EFTs and Emergency Fund amount of $78,726 from a total amount of $88,099.39 for both funds. Trustee Semans seconded the motion. Roll Call Vote: Ayes: Semans, Kiger, Brown, and Herendeen Nays: None Absent: Stevens Communications: Park and Recreation: OMESA: Supervisor Herendeen updated the board on the bond issue. Library: None MTA Meeting: Hosted by Fairfield Township. Trustee Semans stated about help with septic systems with the Soil Conservation Program. The program will be ending soon as the funds is depleted. Janice Parker interjected about her drain issue on her property. Trustee Semans stated he will look into the matter. She is claiming there is a county drain. Supervisor Herendeen asked for her address: 6202 W M21 is the address of Janice Parker. Assessor Communications: None Clerk Communications: none Herendeen reminder every one of the new meeting dates. The township meeting dates will be every second Tuesday of the month. Business: 1. Magnet- Supervisor Herendeen stated that MAGNET has their own budget. Trustee Kiger asked where MAGNET receive their monies.. Supervisor Herendeen stated the monies come from grants and state aid. Supervisor Herendeen stated the board has not given in the past budgets. Trustee Kiger stated his opinions about the Fred Meijer trail. 2. SEDP- They are asking for $500.00 contribution from Middlebury Township. The purpose of this agency is to bring in economic developments to Shiawassee County. Question of how does it help Middlebury Township. Supervisor Herendeen state it helps to bring jobs for the residents. Trustee Semans made a motion to appropriate $500.00 to the SEPD (Shiawassee Economic Development Partnership) Supervisor Herendeen second the motion. Roll Call Vote: Aye: Kiger, Semans, Brown, and Herendeen Nays: None Absent: Stevens 3. Budget- FY 2020-21 Budgets (General, Road Fund, Emergency Fund and Cemetery Fund) Resolution 2020-03 WHEREAS, by law, townships are required by law to adopt a balanced budget for their fiscal year. NOW, THEREFORE, BE IT RESOLVED, that the following budgets: General Fund, Road Fund, Cemetery Fund and Emergency Service Fund were adopted for the fiscal year 2020-21. The foregoing resolution was offered by Board Member, Rose Brown, Clerk and second by Board Member Richard Semans, Trustee. Upon roll call vote, the following voted: Richard Semans- aye Gary Kiger-aye Carolyn Stevens- absent Rose Brown-aye Michael Herendeen-aye The Supervisor declared the resolution adopted. Supervisor I, Rose Brown, the duly elected and acting Clerk of Middlebury township, hereby, certify that the foregoing resolution was adopted by the Township Board of said Township at the budget meeting of said Board held on March 11, 2020 at which meeting a quorum was present, by roll call vote of said members hereinbefore set forth, that said resolution was ordered to take effect immediately. Clerk GENERAL FUND 2020-21 GL NUMBER DESCRIPTION BUDGET GENERAL FUND REVENUE 101-000-001.001 CARRYOVER INCOME 105,780.00 101-000-403.000 1 MILL TWP TAX 44,000.00 101-000-423.000 OTHER PROPERTY TAX / DELINQUENT TAXES 75.00 101-000-445.000 INTEREST & PENALTIES ON TAXES 210.00 101-000-447.000 1% ADMIN FEE 13,000.00 101-000-574.000 STATE REVENUE SHARING 130,000.00 101-000-608.000 METRO ACT FEE 3,500.00 101-000-609.000 CABLE TV FRANCHISE FEES 7,000.00 101-000-641.000 SET FEE 2,500.00 101-000-642.000 CEMETERY LOTS 2,000.00 101-000-642.001 OPENING AND CLOSING FEES 1,750.00 101-000-642.002 FOUNDATION FEES 2,500.00 101-000-650.000 RENT 250.00 101-000-664.000 INTEREST & DIVIDENDS EARNED / RENT 630.00 101-000-665.000 INTEREST INCOME ON CD'S 150.00 101-000-677.000 REIMBURSEMENTS 1,100.00 101-000-694.000 DOG LICENSES 50.00 TOTAL GENERAL FUND REVENUE 314,495.00 GENERAL EXPENSES TOWNSHIP BOARD 101-101-702.000 TOWNSHIP BOARD-SALARIES 4,590.00 101-101-727.002 COPIER EXPENSE 700.00 101-101-730.000 TOWNSHIP BOARD POSTAGE 60.00 101-101-816.000 TOWNSHIP BOARD-DUES 950.00 101-101-860.000 TOWNSHIP MILEAGE 60.00 101-101-900.000 TOWNSHIP BOARD-PRINTING & PUBLISHING 210.00 101-101-940.000 TOWNSHIP RENT 30.00 101-101-956.000 TOWNSHIP MISC./ EDUCATION 160.00 Totals TOWNSHIP BOARD 6,760.00 SUPERVISOR 101-171-702.000 SUPERVISOR SALARY 12,000.00 101-171-727.000 SUPPLIES 250.00 101-171-860.000 SUPERVISOR MILEAGE 300.00 101-171-956.000 SUPERVISOR MISC. 1,200.00 Totals SUPERVISOR 13,750.00 CLERK 101-215-702.000 CLERK-SALARY 12,300.00 101-215-727.000 SUPPLIES 1,500.00 101-215-860.000 CLERK-MILEAGE 130.00 101-215-956.000 CLERK-MISC. 350.00 Totals CLERK 14,280.00 AUDITOR 101-223-801.000 AUDITOR-CONTRACTED SERVICE 7,400.00 Totals AUDITOR 7,400.00 TECHNOLOGY 101-228-956.000 TECHNOLOGY-MISC. 1,200.00 Totals TECHNOLOGY 1,200.00 BOARD OF REVIEW 101-247-702.000 BOARD OF REVIEW-SALARY 1,300.00 101-247-900.000 BOARD OF REVIEW-PUBLISHING 60.00 101-247-956.000 BOARD OF REVIEW-MISC. 75.00 Totals BOARD OF REVIEW 1,435.00 TREASURER 101-253-702.000 TREASURER-SALARY 11,300.00 101-253-727.000 SUPPLIES 1,000.00 101-253-730.000 TREASURER-POSTAGE 790.00 101-253-810.000 TREASURER-TAXES 2,250.00 101-253-860.000 TREASURER-MILEAGE 900.00 101-253-956.000 TREASURER-MISC. 450.00 Totals TREASURER 16,690.00 ASSESSOR 101-257-702.000 ASSESSOR-SALARY 11,500.00 101-257-727.000 SUPPLIES 1,900.00 Totals ASSESSOR 13,400.00 ELECTIONS 101-262-702.000 ELECTIONS SALARY 2,500.00 101-262-727.000 SUPPLIES 2,000.00 101-262-730.000 ELECTIONS POSTAGE 500.00 101-262-860.000 ELECTIONS MILEAGE 100.00 101-262-900.000 ELECTIONS PUBLISHING 50.00 Totals ELECTIONS 5,150.00 BUILDING AND GROUNDS 101-265-727.000 SUPPLIES 1,000.00 101-265-801.000 CONTRACTED SERVICE 1,500.00 101-265-920.000 BUILDING & GROUNDS-UTILITIES 2,000.00 101-265-930.000 BUILDING & GROUNDS-REPAIRS/MAINTENANCE 1,000.00 101-265-956.000 BUILDING & GROUNDS-MISC. 2,200.00 Totals BUILDING AND GROUNDS 7,700.00 ATTORNEY/COUNSEL 101-266-727.000 SUPPLIES 50.00 101-266-730.000 ATTORNEY-POSTAGE 25.00 101-266-801.000 ATTORNEY-CONTRACTED SERVICE 5,000.00 101-266-860.000 ATTORNEY-MILEAGE 50.00 Totals ATTORNEY/COUNSEL 5,125.00 CEMETERY 101-276-702.000 CEMETERY-SALARY 500.00 101-276-727.000 SUPPLIES 200.00 101-276-801.000 AUDITOR-CONTRACTED SERVICE 14,200.00 101-276-860.000 CEMETERY-MILEAGE 50.00 101-276-930.000 CEMETERY-REPAIRS/MAINTENANCE 270.00 101-276-956.000 CEMETERY-MISC. 1,000.00 Totals CEMETERY 16,220.00 DRAINS AT LARGE 101-445-958.000 DRAINS AT LARGE 3,700.00 Totals DRAINS AT LARGE 3,700.00 STREET LIGHTING 101-448-920.000 STREET LIGHTS 3,850.00 Totals STREET LIGHTING 3,850.00 WEBPAGE 101-693-930.000 WEBPAGE MAINTANCE 500.00 101-693-956.000 WEBPAGE MISC.(WEBPAGE EDUCATION) 400.00 Totals WEBPAGE 900.00 COMMUNITY SERVICE 101-695-801.000 COMMUNITY SERVICE 1,800.00 Totals COMMUNITY SERVICE 1,800.00 PARKS AND RECREATION DEPARTMENT 101-751-702.000 TOWNSHIP BOARD-SALARIES 150.00 101-751-801.000 RECREATION 1,800.00 Totals PARKS AND RECREATION DEPARTMENT 1,950.00 LIBRARY 101-790-702.000 LIBRARY BROAD-SALARY 1,200.00 Totals LIBRARY 1,200.00 INSURANCE AND BOND 101-851-910.000 INSURANCE & BONDS 6,000.00 Totals INSURANCE AND BOND 6,000.00 TAXES WITHHELD 101-862-715.000 FICA 4,100.00 101-862-715.002 STATE WITHHOLDING TAXES 1,800.00 Totals TAXES WITHHELD 5,900.00 CONTINGENCY 101-941-969.002 CONTINGENCY 95,085.00 Totals CONTINGENCY 95,085.00 CD INVESTMENT FOR FISCAL YEAR 101-999-999.204 TRANSFER TO OTHER FUNDS (ROADS) 85,000.00 Totals CD INVESTMENT FOR FISCAL YEAR 85,000.00 TOTAL GENERAL FUND EXPENSES 314,495.00 ROAD FUND 2020-21 GL NUMBER DESCRIPTION BUDGET ROAD FUND REVENUE 204-000-402.000 CURRENT PROPERTY TAXES 80,000.00 204-000-402.001 GENERAL FUND APPROPRIATION 89,8200.00 204-000-665.001 INTEREST INCOME 180.00 TOTAL ROAD FUND REVENUE 170,000.00 ROAD FUND EXPENSES 204-000-970.000 ROADS 170,000.00 TOTAL ROAD FUND EXPENSES 170,000.00 OMESA FUND 2020-21 GL NUMBER DESCRIPTION BUDGET OMESA FUND REVENUE 205-000-001.001 CARRY OVER CASH 30,000.00 205-000-423.301 EMERGENCY SERVICE TAX FUND 99,000.00 205-000-665.001 INTEREST INCOME 150.00 TOTAL OMESA FUND REVENUE 129,150.00 OMESA EXPENSES 205-337-801.100 FIRE 124,620.00 205-337-801.101 AMBULANCE 4,530.00 TOTAL OMESA EXPENSES 129,150.00 4. Land Swap- Trustee Semans updated the land swap. The land division paperwork needs to be filed and waiting for signatures from the other land owners. 5. Road Commission Contracts- The board discussed the road contract projects as well as future projects. Supervisor Herendeen moved a motion to amend the 2020-2021 road fund budget: current property $80,000.00 and general fund appropriation $89,820.00 for a total revenue $170,000.00 and road expenditures of $170,000.00. Trustee Semans seconded the motion. Roll Call vote: Ayes: Kiger, Semans, Brown, and Herendeen Nay: None Absent: Stevens Carried Trustee Semans made a motion to accept the contract of the Shiawassee Road Commission for a total $168,926.00. Clerk Brown seconded the motion. Roll Call vote: Ayes: Semans, Brown, Kiger, and Herendeen Nays: None, Absent: Stevens Carried Final Comments: Opened 8:55 at pm Closed at 8:58 pm Janice Parker asked about the cemetery fund and the cost of the plots in the cemetery. Motion to adjourn the meeting: Adjourned at 9:05 pm Without objection the supervisor adjourned the meeting at 9:05 pm. X Susan K Tomasek Swan Deputy Clerk