Middlebury Township PO Box 622, Ovid, Michigan 48866 Draft Regular Meeting 7627 W. M-21, Ovid, MI Tuesday, January 11, 2022 at 7:00 pm REGULAR MEETING Call to Order: Supervisor Swan called the meeting to order at 7:00 pm. Board Members Present: Supervisor-Jeffery Swan, Clerk- Susan Tomasek Swan, Treasurer- Carolyn Stevens, Trustee-Greg Atwood and Trustee-Gene Ruess-ABSENT Guests Present: Five Guests were present: Gary Kiger, Mark Holley-Assessor, Mark Darling, Michael Herendeen and unknown person. Scheduled Comments: None Public Comments: Opened at 7:01pm Closed at 7:01 pm None Motion to Approve Agenda: Treasurer Stevens made a motion to approve agenda as presented. Trustee Atwood seconded the motion. Voice Vote: Ayes: All Nays None Carried Absent: Gene Ruess Motion to Approve Minutes: Treasurer Stevens made a motion to approve December 14, 2021 minutes as presented. Clerk Tomasek Swan seconded the motion. Voice Vote: Ayes: All Nays: None Carried Absent: Gene Ruess Motion to approve Bills Clerk Tomasek Swan made a motion to approve bills from General Funds in the amount of $10,649.76 with checks #5612-5631 6 EFTs. Trustee Atwood seconded the motion. Roll Call Vote: AYE: Stevens, Atwood, Tomasek -Swan, Swan NAY: None Absent: Gene Ruess Communications: MTA- Next meeting will be February 1, 2022 at Caledonia Township. New Road Commission director, Chris Cannon. Middlebury Township will be hosting September’s MTA meeting. Veteran’s Affair is remodeling their offices. Chris Cannon, Road Commission director, spoke about the road commission buying a new “trailer jetter” to clean out culverts. Library- Library minutes are attached to board packets. New awning placed in front. Settling in the new director. OMESA- The main issue is moving forward with the millage and deciding what to do. Clerk- MTA annual meeting is coming up in April. Please let the clerk know if anyone is interested in attending. Please give budget input to the clerk. Clerk Tomasek Swan is hoping to have a workable budget to present to the board in February. Assessor- County released numbers January 4th, a month behind the due date of December 1st. June or July possible for the township’s audit. Assessor Holley is confident the township will be in good standing for the audit. Business: 1. Marihuana Ordinance Supervisor Swan updated the board regarding land buying companies inquiring about the township’s stance on Marihuana ordinance. 2. CD Motion- Treasurer Stevens discussed the township’s CDs (certificate of deposit). Planning on consolidating all the CDs due in January into two CDs if possible. 3. Resolution to combine BOR boards- Assessor Mark Holley reviewed the reasons for consolidating the three municipals BOR. He informed the board the City of Ovid passed the resolution at last night’s meeting. The resolution will be only for this 2022 year. Mark Darling will be Middlebury Township representative. Middlebury Township Resolution 01-2022 Interlocal Agreement for the City of Ovid, Ovid Township and Middlebury Township to approve a Combined Board of Review for the period January 1, 2022 through December 31, 2022 Public Act 660 of 2018 allow the governing bodies of 2 or more contiguous cities or township to agreement, appoint a single Board of Review to serve as the Board of Review for each of those cities or townships for purposes of this act. The provisions in subsections (1) to (5) should serve as a guide in determining the size composition, and manner of appointment of a Board of Review appointed under this subsection. (MCL 211.28 (6)) Recitals Whereas, The Township of Ovid and the City of Ovid are located within the County of Clinton, and The Township of Middlebury is located within the County of Shiawassee, all in the State of Michigan. Each of these units is contiguous to the others. Whereas, P.A. 660 of 2018 allows each Township (Unit) to enter into an agreement that combine their Board of Review and act as a single Board of Review. Whereas, P.A. 660 of 2018 requires each Township (Unit) must be contiguous. Duties and Responsibilities of Middlebury Township, Ovid Township and the City of Ovid Combined Board of Review 1.) All Meetings of the Board of Review will be held at the Ovid Township Hall 1015 Baese Court, Ovid, MI 48866 2.) Each Unit will appoint 1 member and 1 alternate to the Board of Review for a two year term. The members will act in the following manor: The alternate will be decided at the organization meeting, the Tuesday following the first Monday in March 3.) Each Unit will be responsible for paying and training their members. 4.) Public Notice costs will be paid by each Unit for their Unit. The resolution was offered by Clerk Tomasek Swan and supported by Trustee Atwood. Roll Call Vote: AYE: Tomasek-Swan, Swan, Stevens, Atwood NAY: None Absent: Ruess Carried 4. Checksforless purchase Clerk Swan made a motion for approval of check purchase in the amount of $187.94 on order. Atwood Seconded the motion. Roll Call Vote: AYE: Swan, Tomasek-Swan, Stevens, Atwood Nays: None Absent: Gene Ruess Final Comments: Opened at 7:39 pm Closed at 7:58 pm Michael Herendeen, OMESA, representative, recommended to the board a 2 mil for emergency service and to run it for this year and run it as even years. Lynn Bowne, township attorney can write the language. Treasurer Stevens brought up about an article in the paper about appropriating money for the firefighters, ambulance crews or other front-line workers that worked during the COVID pandemic. Herendeen stated concerns regarding offering money that way. Supervisor Swan also expressed concerns regarding doing something like this to be fair to anyone and everyone. Stevens addressed the extra money in the emergency fund and what we possibly should do with it. She discussed 2 mils verses 2.25 mils. Stevens asked about the taxable value for OMESA’s payment, but the final number will not be ready until after BOR(Board of Review) in March. . Motion to adjourn the meeting: Adjourned at 7:58 pm Next meeting February 9, 2022 at 7:00pm X Susan Tomasek Swan Clerk