Middlebury Township PO Box 622, Ovid, Michigan 48866 Regular Meeting 7627 W. M-21, Ovid, MI Tuesday, October 8th, 2024 at 7:00 pm REGULAR MEETING Call to Order: Clerk Jamie Aldrich called the meeting to order at 7:00 pm. Board Members Present: Supervisor Jeffery Swan-Absent Clerk Jamie Aldrich, Treasurer Jill Ruess, and Trustee Gene Ruess Guests Present: Guests were present: 9- Gary Keiger, Carl Chalker, Tetra Terry, Kevin Lenkart, Mrs. Bettes, Greg White, Mike Herendeen, Mark Holly, Jodi Medina, Carrie Meisel Scheduled Comments: NONE Public Comments: Opened at 7:01pm Closed at 7:26 pm Carl Chalker, said that he never said that the roots cracked the foundation. He said that he was told that we didn’t have lots available. He believes the problem is that the foundation is not enough to hold the stone. He is requesting that we pour another foundation at our expense. Geno, Jodi will research and speak to Matt about resolving this. Gary wants to paperwork showing each persons payroll in the board packet. Kevin Lenkart wanted to touch base with us about the ambulance contract, we have averaged 10 calls a month. If we need more information please reach out to him. Mrs. Bettes asked what exactly Kevin did he explained that they provide ambulance services for Middlebury township. Geno spoke about EHD the is affecting the dear population in our area. Motion to Approve Agenda: Jill made a motion to approve agenda. Jamie seconded the motion. Voice Vote: Ayes: All Nays None Carried Motion to Approve Minutes: Jill Ruess made a motion to amend the minutes to state that Mr Chalker stated the foundation is not strong enough in the September meeting minutes. Jamie Aldrich seconded the motion. Voice Vote: Ayes: All Nays: None Carried Motion to approve Bills Jill Ruess made a motion to approve bills from General Funds in the amount of $13,061.82 6226- 6242 and EFT’S $3,367.87 For a total amount $16,429.69 Jamie Aldrich seconded the motion. Roll Call Vote: Ayes: J. Ruess, J. Aldrich, G. Ruess Naes: None Absent: J. Swan Communications: MTA- Mike spoke about the meeting coming up in December. OMESA- Mike spoke about the OMESA board meeting. Part of Sleepy Hollow state park is in Ovid Township they are having issues with mutual aid, they are coming up with an agreement to send all calls to City of Laingsburg. Library- Approved new landscaping around the building. They should be working on that this fall. They are expecting to get their new printer anytime. Clerk- Went over payroll tax, we had an overage then got a letter that we owed, Jamie will follow up IRS and update at next meeting. Election update. Metting was held previous to this meeting to hire election inspectors. Assessor- None Treasurer- Will be sending out newsletter with taxes in December. If you would like anything in the letter please let her know. Treasurer cell phone and Office Manger office hours will be listed. The treasurer does not hold office hours. The clerk is by appointment. Business: 1.) Public Accuracy. In June we made a motion to have Election Source do our Public Accuracy testing for August election. For the November 5, 2024 election how do we want to proceed? Do we want to do this as a board or do we want to have this completed by Election Source. G. Ruess made a motion to hire Election Source to do Public Accuracy test for November 5th 2024 election. J. Ruess seconded the motion. Roll Call Vote: Ayes: J. Ruess, J. Aldrich, G. Ruess Naes: None motion carried 2.) Office Hours. Do we have anything set up yet, we have had some inquiries. Jodi will be here on Wednesday’s 9am-5pm Old Business: 1.) BS&A Cloud- Carry over to next meeting. 2.) Township Website- Carry over to next meeting. 3.) Cemetery plot refund and form, and Cemetery SOP. Jodi- Has worked on SOP and some forms. It is a work in progress. Gault refund is wrapped up. We can refund plot purchase. 4.) Audit Update. Gave the audit company all requested information that they have asked for. Clerk again advised that some items the clerk does not have access to such as tax checks, 5.) Appointing a Trustee. We have two write-in candidates for the open trustee position. Tetra Terry and Ronald Powell. Jamie Aldrich made a motion to appoint Tetra Terry as a trustee. J. Ruess seconded the motion. Ayes: J.Aldrich, J.Ruess, J.Ruess Absent: J.Swan 6.) Office Manager job description. Geno read the job description. Jodi was given current job description 7.) Driveway acquisition. Rec. Invoice from Spicer for survey. Geno checked stakes that were moved, he will talk to Spicer to have them put back in the correct spots. 8.) Meeting in August- Will discuss in December. 9.) Lawn Ordnance- Update from office manager. G. Ruess made a motion to retract the motion to mow V/L on Warren Rd. J. Aldrich seconded the motion. Roll Call vote. Ayes: J. Ruess, J. Aldrich, G. Ruess Naes: None Absent: J.Swan G. Ruess brought up changing the mowing ordinance to 2.5 acres from 2 acres.. Discussed revisiting this in March. - Final Comments: Opened at 8:29 pm Closed at 8:29pm . Motion to adjourn the meeting: J. Aldrich Adjourned at 8:30pm without objection . Next meeting October 8th, 2024 at 7:00pm X Angela Wheeler Deputy Clerk